ACCOUNTING AND DISBURSEMENTS - 16200

The Accounting and Disbursements program operates under the direction of the Controller/Treasurer. The Program is comprised of accounting and bookkeeping, payroll, accounts payable, treasury management and financial reporting services.

Program services are performed for the Town government, the Mansfield Board of Education, the Region 19 Board of Education, the Eastern Highlands Health District, the Mansfield Discovery Depot Daycare Center and the Mansfield Downtown Partnership. The department provides assistance with budget preparation and monitoring for all entities as well as assistance with debt management.

The objective of the Accounting and Disbursements Program is to provide efficient, courteous, professional service to all of the organizations that we deal with.

FY 2006/07 Highlights

• Completed the annual financial audit for the Town of Mansfield, Regional School District No. 19 and Eastern Highlands Health District
• Prepared the Fiscal Year 2005/06 Comprehensive Annual Financial Report, including implementation of prior year management comment responses
• Implemented a Purchasing Card program to reduce the cost of procurement of routine goods and services. The system provides a safe, effective way to reduce the paperwork and therefore, the cost of routine purchases. At the same time it provides numerous levels of control to safeguard the town’s assets
• Continued treasury management, including effective cash mobilization and investment, payroll direct deposit to all banking institutions, ACH payments, positive pay and debit block for fraud protection, and internal control and audits of cash disbursements

FY 2007/08 Major Initiatives

• Continue effective cash management and investment to provide safety, liquidity and income
• Continue to provide accurate and timely financial reporting for all entities
• Continue accounting and financial reporting for the Depot Campus project for Regional School District No. 19, including all School Construction grant reporting
• Continue to prepare salary estimates, financial statements and schedules for the proposed budgets for all entities