ADVERTISING
AND PROMOTION COMMITTEE
Festival
on the Green Subcommittee
Tuesday,
September 8, 2009
Partnership
Offices
1244
Storrs Road (Storrs Commons)
(860)
429-2740
5:00
p.m.
Present: Tom Birkenholz; Kim
Bova; Barry Schreier, Kristin Schwab, and Ginny Walton
Staff:
Guest: Dee Goodrich, June
Krisch, N. M. Lerman, and Lynn Stoddard
1. Call to order
Cynthia
van Zelm called the meeting to order at 5:05 pm.
2. Public comment
There
was no public comment.
3. Review Task List
Advertising: Ms. van Zelm reported that the newspaper ads
have run in The Daily Campus, the Chronicle, and ReminderNews. She noted that she will be attending the
Mansfield Business and Professional Association meeting and local schools’ Open
Houses this week at which she will announce the Festival on the Green.
Dee
Goodrich commented that she saw one of the A-frame signs out in front of the
Student Union.
Kathleen
Paterson said that one will be set-up at the entrance of the Farmers Market.
Art: Ms. K. Paterson reported that the jury came
to review the pieces and make their selections.
Kim
Bova reported that members of the Town’s Arts Advisory Committee volunteered to
assist with the set-up and take-down of the show.
Ms.
K. Paterson added that she, Ms. Bova,
and Kristin Schwab will meet to plan the lay-out of the show [Done].
Children’s: Ms. van Zelm confirmed that the dunk tank had
been ordered.
Ms.
K. Paterson said she recruited sports teams/clubs from UConn and from E.O.
Smith to staff the booth and received commitments from UConn Wrestling Club,
UConn Paintball Team, UConn Women’s Rugby Team, EO Smith Crew Team, and EO
Smith Football Team. She noted that the
plan is to have each group staff the booth for one hour during which they can
raise money for their team.
Ms.
Goodrich recommended having a sign-off sheet so that each team can sign that
they agree with the Partnership representative on the amount raised and due
each group.
Ms. K. Paterson will
email the groups with the expectations and recommendations of what to bring
[Done].
Food: Ginny Walton reported that she has all of the
supplies ready. She noted that, for the
most part, the response from the food vendors to the low-waste initiatives was
positive.
Parade: Tom Birkenholz reported that the order of the
Parade was sent to all of the participants along with a letter regarding
details for that day. He said there will
be five “wranglers” to assist Barry Schreier and him.
Ms.
K. Paterson reviewed the plan for traffic control for the Parade with the
committee.
Recycling: Ms. Walton said that there will be six waste
stations around the Festival site, all staffed by local groups. She said that the dumpsters will be moved
from behind the Store 24 building to behind the former Publications
building. She asked everyone to remind
the vendors that the waste stations are for the visitors and that the vendors
are expected to take their trash away from the site. She added that the Department of Public Works
will haul away the recycling and compost at the end of the day.
Set-up: Kristin Schwab said that she planned to chalk out the space on Saturday [Done]. She will also confirm the arrival time of the
sod [Done].
Ms.
Schwab suggested, should the Festival move indoors, there should be an Area
Captain for each indoor space, rather than ask the four captains to cover
multiple locations inside the High School.
Ms.
Walton suggested blocking off non-Festival areas of the high schools with
tables or caution tape.
Vendors: Ms. K. Paterson reported that USG and The
Nail Loft had declined to participate.
But, she said that the Mansfield Historical Society and Travelplanners
would both like booths. She said they
would be placed in the Arts Area. She will contact Carolyn Stearns to see if
she would like a booth [Done].
Volunteers: Ms. K. Paterson said that she sent out the
email with day-of information to all of the confirmed volunteers earlier in the
day. She said that she is still
receiving calls from people who would like to volunteer and anticipates that
some people will show up that day without prior notice.
Ms.
Walton asked that the volunteers be told about the low-waste efforts and asked
to help with sorting their trash properly in the waste station outside of the
Partnership office.
4. Adjourn
The
meeting adjourned at 6:00 pm.