HOUSING AUTHORITY OF THE
TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
May 21, 2009
8:00 a.m.
Attendance:
Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer;
Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields,
Executive Director. Mr. Smith, Finance
Director of the Town of Mansfield, attended as a guest.
The meeting
was called to order at 8:10 a.m. by the Chairperson.
A motion was made by Mr Eddy and
seconded by Ms Christison-Lagay to accept the minutes of the April 16, 2009, Regular
Meeting. Motion approved unanimously.
Ms Fields received notification from
HUD that it has rated the Housing Authority as a “High” performer under the
Section 8 Management Assessment Program (SEMAP) for 2008.
Ms Fields received a notice and
application from HUD to apply for additional funds, if eligible, prior to May
22, 2009. Ms Fields applied for
additional funds prior to the deadline.
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Eddy and seconded
by Ms Christison-Lagay to accept the April 2009 Bills. Motion approved unanimously.
Financial Reports –A (General)
A
motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the February
and March 2009 Financial Reports. Motion
approved unanimously.
Financial Report-B (Section 8
Statistical Report)
A motion was made by Ms
Christison-Lagay and seconded by Mr. Simonsen to accept the February and March
2009 Section 8 Statistical Report.
Motion approved unanimously.
None
Water Bills
A letter was sent from the Board of
Commissioners to the Jeffrey Smith, Town of Mansfield Finance Director, setting
forth questions regarding the water billing with an invitation to attend the
May 21, 2009 meeting. Mr. Smith discussed
the items that made up the overhead costs and had been added to the water
bills. He agreed to respond back to the Housing Authority regarding the
“Reserve” amount and to review the electric utility charges to confirm that
they are not charged as part of the overhead for the water bill.
Senior Center Laundry Door
Tom Ward Builders was awarded the
contract to install another door at the Senior Center to allow unlimited access
to the Wright Village laundry room. It
is anticipated that the installation should be complete before the end of May.
Auditor Contract
The contract with Roy &
Associates, CPA’s was renegotiated to reflect the 2008 audit cost at $4500, the
2009 audit cost at $4,929 and the 2010 audit cost at $5,076. The increases reflect additional work
required due to changes by HUD in the Section 8 program reporting requirements.
A
motion was made by Mr. Eddy and seconded by Mr. Simonsen to approve the contract,
as revised, with Roy & Associates, CPA’s.
Motion approved unanimously.
Housing Authority Signage
Art Sign will remove the back of the
Housing Authority sign, paint Mansfield Housing Authority and the address and
replace the back for $500.
A motion was made by Mr. Simonsen
and seconded by Ms Christison-Lagay to approve the expenditure. Motion approved unanimously.
Holinko Roof Assessment
Three bids were received and after a
review and discussion of the three proposals, it was decided to award the
contract to J. Thomas Roofing.
A motion was made by Mr. Eddy and
seconded by Ms Hall to approve Ms Fields sign the contract with J. Thomas
Roofing and approve the option using 30 year architectural shingles and completes
all five buildings. Motion approved
unanimously.
Section 8 Administrative Plan Changes
A
motion was made by Mr. Simonsen and seconded by Mr. Eddy to approve the changes
in Chapter 6-I.C. of the Administrative Plan.
Motion approved unanimously.
NEW BUSINESS
OTHER BUSINESS
The Regular Meeting scheduled for July
16, 2009 will be rescheduled for July 15, 2009.
ADJOURNMENT
The Chairperson declared the meeting
adjourned at 10:30 a.m.
__________________________
Dexter
Eddy, Secretary
Approved:
______________________________
Richard
Long, Chairperson