HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
April 16, 2009
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson was excused; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:15 a.m. by the Chairperson.
A motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the minutes of the March 19, 2009, Regular Meeting. Motion approved unanimously.
Mr. Hammon provided a rough estimate of $4,500 to make the modifications to the laundry room to allow Wright’s Village residents unlimited access. The plan would add another door part way down the existing hallway with an automatic door opener. Almost half the cost is to provide the automatic door opener.
A motion was made by Mr. Eddy and seconded by Ms Hall to approve an amount of not more than $5,000 to make modifications to the Senior Center to give Wright’s Village residents unlimited access to their laundry room. Motion approved unanimously.
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Eddy and seconded by Ms Christison-Lagay to accept the March 2009 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Ms Hall and seconded by Ms Christison-Lagay to accept the January 2009 Financial Reports. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the January 2009 Section 8 Statistical Report. Motion approved unanimously.
None
Finance Meeting Report
Lenard Engineering provided a proposal in the amount of $10,000 for engineering and design services of the pavement renovation and creation of a new dumpster pad at Holinko Estates. The Finance Meeting agreed to recommend the Board accept the proposal.
A motion was made by Mr. Eddy and seconded by Ms Christison-Lagay to accept the proposal dated March 19, 2009 from Lenard Engineering for engineering and design services of the pavement renovation and creation of a new dumpster pad at Holinko Estates. Motion approved unanimously.
Policy Review
A motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the Rules for Public Participation at Regular Meetings policy. Motion approved unanimously.
NEW BUSINESS
Appointment of Auditor
Roy & Associates, CPA’s has provided a new audit contract. The contract is for 4 years in the amount of $4,500 for the 2008 audit with three percent (3%) increases in each of the two subsequent years. A motion was made by Ms Christison-Lagay and seconded by Ms Hall to approve the contract. Motion approved unanimously.
Tenant Request for New Refrigerator
A tenant asked Ms Fields to request an exception from the Board to the policy of providing new stoves and refrigerator when turning units. He is asking that the Board allow his family to receive a new refrigerator due to hardships with health and financial issues. The issue of existing tenant requests for appliances was previously discussed and rejected when the Board approved the purchase of stoves and refrigerators. There will be no change in the previously approved policy.
Sign Enhancement
Ms Fields contacted Art Signs for a price on identifying the Mansfield Housing Authority when approaching from the south.
Holinko Roof Assessment
Ms Fields contacted Lane Remodeling to provide an updated assessment of the roofs at Holinko Estates. Mr. Lane provided a report stating the condition of each of the five roofs, a recommended replacement schedule and an estimated cost. While inspecting the roofs, he also made minor repairs to three of the roofs.
OTHER BUSINESS
Section 8 Chapter 6 Utility Reimbursement
A motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the changes made to the Utility Reimbursement language in the Section 8 Administrative Plan. Motion approved unanimously.
Water Bills
The water bills were received from the town. The Board had questions that Ms Fields could not answer. Mr. Smith, director of Finance, at the Town offered to meet with the Board. The Board will send a letter to Mr. Smith, accepting his offer.
ADJOURNMENT
The Chairperson declared the meeting adjourned at 10:10 a.m.
__________________________
Dexter Eddy, Secretary
Approved:
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Richard Long, Chairperson