DRAFT
HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
March 19, 2009
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:12 a.m. by the Chairperson.
A motion was made by Mr. Eddy and seconded by Ms Hall to accept the minutes of the February 19, 2009, Regular Meeting. Motion approved unanimously.
An email was received from Sunlight Solar regarding our rebate applications to the Connecticut Clean Energy Fund. It said that if we do not receive approval in 2009, the application will remain in the pipeline for potential funding in 2010.
Ms Fields emailed Kevin Grunwald regarding creating an exterior door to the laundry room at the Senior Center. He forwarded Ms Fields’ email to Bill Hammon, Director of Facilities, for a response. Originally this construction was to be part of a Small Cities Grant. That money is no longer available. Mr Grunwald suggested that if the Housing Authority was willing to pay for it, it may be able to be done.
Mr. Maugeri left Unit 102 on time as directed by the court and without further incident. Mr. Maugeri left a number of items of personal belongings for the Housing Authority to remove. The refrigerator had to be replaced due to excessive mold growing in the vents in the freezer that could not be cleaned out.
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Simonsen and seconded by Mr. Eddy to accept the February 2009 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Ms Hall and seconded by Ms Christison-Lagay to accept the December 2008 Financial Reports. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the December 2008 Section 8 Statistical Report. Motion approved unanimously.
Mr. Eddy reported that there are still vehicles that continue to park, after business hours, in the area behind the office and in front of the garage. That area is restricted to Housing Authority vehicles only. Ms Fields has written numerous memos to residents and no parking signs are in place. It was suggested that we place a chain across the entry to the back of the office building when the office is closed to keep unauthorized vehicles from entering. Ms Fields will have it installed.
Mr. Eddy reported that the Senior Center Association Bylaws allow the community of Wright’s Village to have a representative with voting rights. Mr. Eddy is working with the Wright’s Village residents to appoint a representative.
Finance Meeting Report
A site visit to Holinko was completed on March 11, 2009. The Finance Committee inspected the landscaping, a couple apartments, the bus stop area, the dumpsters, and asphalt. Ms Fields met with Lenard Engineering who will draw up a proposal for plans to address the asphalt work and dumpster work. They will not address roofing issues unless it is structural in nature. Ms Fields will contact a roofer to address roof replacement.
The Finance Committee also observed many children’s bikes and toys scattered around units along with grills and picnic tables and suggested that consideration be given to providing a concrete covered patio behind the units that would provide a place to keep outside toys and equipment. It was suggested that a meeting with the tenants to ask for their opinions and ideas would be useful in creating a workable solution.
Policy Review
Policy review continues. No existing policies were reviewed at this meeting.
NEW BUSINESS
Changes to the Section 8 Administrative Plan
Ms Fields presented changes to Chapters 8, 11, 12, 14 and 16. A motion was made by Mr. Eddy and seconded by Ms Christison-Lagay to approve the changes in chapters 8, 11, 12, 14, and 16 of the Section 8 Administrative Plan. Motion approved unanimously.
Rules of Procedure
A new policy was discussed on public participation at Regular Meetings. It was determined that Ms Fields would base it on the Town Council’s rules of procedure for public participation at a Regular Meeting. Ms Fields will submit the first draft for comment to all Board members via email.
OTHER BUSINESS
None
ADJOURNMENT
The Chairperson declared the meeting adjourned at 9:45 a.m.
__________________________
Dexter Eddy, Secretary
Approved:
______________________________
Richard Long, Chairperson