HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
December 18, 2008
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:10 a.m. by the Chairperson.
A motion was made by Mr. Eddy and seconded by Ms Hall to accept the minutes of the November 20, 2008, Regular Meeting. Motion approved unanimously.
None
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Simonsen and seconded by Mr. Eddy to accept the November 2008 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Mr Eddy and seconded by Mr. Simonsen to accept the October 2008 Financial Reports. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Ms Christison-Lagay and seconded by Mr. Simonsen to accept the October 2008 Section 8 Statistical Report. Motion approved unanimously.
Mr Eddy reported that there were many positive comments about the new lighting and the new mailboxes.
Report from Financial Advisory Committee
In the coming months, the Committee will be reviewing capital budgets for each property, investments, and monthly budgets to be submitted to the accountant for use in monthly reporting of year to date budget variances.
Outside Lighting at Wright’s Village
Con Serv, Inc. completed the replacement of the exterior lighting lamps. The timers will be replaced with a photo eye to ensure lighting timely each evening and reduce the maintenance time required to change the timers with the changing hours of darkness throughout the year.
Solar Panels for Lighting
A presentation was made by Sunlight Solar to the Board on December 11, 2008 at the scheduled finance meeting. Pursuant to that presentation, Sunlight Solar proposed four options to the Board as requested. All proposals were discussed and the Board chose Option 3.
A motion was made by Ms Hall and seconded by Mr. Simonsen to authorize Ms Fields to sign a financially non binding letter of intent to Sunlight Solar in order for Sunlight Solar to make an application to the Connecticut Clean Energy Fund for the rebate associated with Option 3. Motion approved unanimously.
Policy Review
The Board began its review of all management policies. The review process will continue until completed.
A motion was made by Ms Christison-Lagay and seconded by Mr. Simonsen to approve the Rent Collection Policy. Motion approved unanimously.
NEW BUSINESS
Landscape Clean Up at Holinko
Ms Fields will hire someone to do some landscaping clean up at Holinko Estates. Clean up to include removing vines from trees, pruning trees, removing some small trees that are growing in the evergreens and removing vines growing on the generator enclosure.
OTHER BUSINESS
None
ADJOURNMENT
The Chairperson declared the meeting adjourned at 10:15 a.m.
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Dexter Eddy, Secretary
Approved:
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Richard Long, Chairperson