HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
November 20, 2008
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:10 a.m. by the Chairperson.
A motion was made by Ms Christison-Lagay and seconded by Mr. Eddy to accept the minutes of the October 15, 2008, Regular Meeting. Motion approved unanimously.
None
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Simonsen and seconded by Mr. Eddy to accept the October 2008 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Mr. Simonsen and seconded by Ms Christison-Lagay to accept the September 2008 Financial Reports. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Mr. Eddy and seconded by Ms Hall to accept the September 2008 Section 8 Statistical Report. Motion approved unanimously.
None
Report from Financial Advisory Committee
In the coming months, the Committee will be reviewing capital budgets for each property, investments, and monthly budgets to be submitted to the accountant for use in monthly reporting of year to date budget variances.
Outside Lighting at Wright’s Village
Ms Fields contacted five solar providers. SolarWrights, Inc. did not respond; Sunlight Solar Energy, Inc. sent a proposal; Solar Works, Inc called and stated that if a proposal had already been received that the pricing between companies is substantially the same since labor, materials and rebates are basically the same; Sunsearch, LLC was acquired by SolarWrights, Inc. and Gloria Spire Solar, LLC called and stated that they only do large commercial work. Ms. Fields contacted Maria Capriola regarding the possibility of receiving small cities grant monies to help defray the cost. Ms Capriola stated that there were no funds available at this time. Ms. Fields will invite Sunlight Solar to make a presentation to the Board.
Ms. Fields is working with Con Serv Inc in Tolland, at the suggestion of CL&P Small Business, to replace the ballasts with a screw in fluorescent bulb for all the outside lights at Wright’s Village. A motion was made by Mr. Eddy and seconded by Ms. Hall to approve up to $3,500 for the lights to be replaced with fluorescents bulbs and to add a photo eye to each light. Motion approved unanimously.
Liberty Bank – Qualified Public Depository
Ms Fields investigated splitting investment by the Housing Authority into separate banks to better protect the assets. Because Liberty Bank is currently a five star superior rated bank, only one other bank in the area has an equal rating, and the cost to cash in the certificates of deposit is significant, the Board agreed to leave the investments with Liberty Bank.
Policy Review
The Board began its review of all management policies. The review process will continue until completed.
NEW BUSINESS
None
OTHER BUSINESS
None
ADJOURNMENT
The Chairperson declared the meeting adjourned at 10:35 a.m.
__________________________
Dexter Eddy, Secretary
Approved:
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Richard Long, Chairperson