HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
July 17, 2008
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:12 a.m. by the Chairperson.
A motion was made by Mr. Simonsen and seconded by Mr. Eddy to accept the minutes of the June 19, 2008, Regular Meeting. Motion approved unanimously.
HUD has issued the Proposed FY 2009 Fair Market Rents for our jurisdiction. Ashford and Chaplin have increased by approximately 3.8% and the Mansfield, Willington and Coventry have increased by approximately 3.7%. Ms Fields will electronically submit comments through the Federal eRulemaking Portal stating disagreement with the proposed increase and requesting an increase which more closely reflects the actual rents and utilities in the jurisdiction.
HUD has determined the administration fees for the first quarter which is 90.876% of the amount initially stated by HUD per voucher leased. For the first quarter the earned administration fee was reduced from $72.07 per voucher to $65.49 per voucher.
Copies of the competed 2007 Audit have been received from Roy and Associates. Ms. Fields has submitted an electronic version to HUD, as required.
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Eddy and seconded by Ms Hall to accept the June 2008 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Mr. Simonsen and seconded by Mr. Eddy to accept the May 2008 Financial Reports, with the exception of Section 8 pending corrections and a clarification on the PILOT accrual for Holinko Estates. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Mr. Eddy and seconded by Ms Hall to accept the May 2008 Section 8 Statistical Report. Motion approved unanimously.
Mr. Eddy reported that the exterior lighting needs to be addressed as more lights fail to work. All lights need to be replaced. Ms Fields will bring information to the next regular meeting.
Report of the Financial Advisory Committee
Ms Hall requested that the full Board review and approve the financials each month and the Financial Advisory Committee be responsible for specific projects. Ms Fields will send financials with the agenda, via email, to each Board member. Mr. Simonsen invited the full Board to attend the October Financial Advisory Committee meeting on October 9, 2008 and asked that Ms Fields extend an invitation to John Sullivan, the accountant, to attend for a discussion of the balance sheets and answer any other questions that Board members may have.
Eviction of Unit 102
An agreement could not be reached with the Housing Specialist to present to the Judge. The last offer made to the defendant was that he would move to the next available apartment with thirty (30) days notice and Attorney McGrath agreed to get him some help to move. The offer was refused. The defendant required a south side unit which could not be guaranteed. Previously, on two occasions, Ms Fields had offered south side units which the defendant refused. Trial is set for August 1, 2008.
Signage at Wright’s Village
Ms Fields met with Art Vassilopoulos of Art Signs on June 25, 2008 to review his work and sign location. Mr. Vassilopoulos presented a couple designs to Ms Fields on July 9, 2008. Upon review by the Board, there were some questions for which Ms Fields will follow up for the next regular meeting.
Holinko Water Bills
The discussion with the Town continues. Ms Fields is putting together some past invoices and will set up a meeting in July after the meters are read to gain further information on how water bills are determined and get copies of any agreements, if any, of which the Housing Authority is a part.
Description of Housing Authority Board Responsibilities
Ms Fields forwarded the suggested changes to the Webmaster and the Committee on Committees at the Town.
Mailboxes at Holinko Estates and Wright’s Village
The mailboxes will be approximately $3900.00 and approximately $3600.00 for Holinko Estates. This does not include the removing and disposing of the existing structures. The Board suggested that the question be put to the Wright’s Village residents as to whether or not they would prefer the mailboxes to be in one place with a mailbox shelter or in three places without a shelter. Ms Fields will ask the residents for their suggestions.
Changes to the PHA Administration Plan
Ms Fields presented changes to the PHA Administrative Plan for review and approval. These changes reflect the way the Housing Authority actually performs its business. All members will review the changes for discussion at the next regular meeting.
NEW BUSINESS
None
OTHER BUSINESS
None
ADJOURNMENT
The Chairperson declared the meeting adjourned at 10:12 a.m.
__________________________
Dexter Eddy, Secretary
Approved:
______________________________
Richard Long, Chairperson