HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
June 19, 2008
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:11 a.m. by the Chairperson.
A motion was made by Mr. Eddy and seconded by Ms Hall to accept the minutes of the May 15, 2008, Regular Meeting. Motion approved unanimously.
Ms Fields received a letter from HUD acknowledging the request for increased funding due to the increased lease up for December 2007. HUD approved an additional $129,041.
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Eddy and the Finance Advisory Committee recommends acceptance the May 2008 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Mr. Eddy and the Finance Advisory Committee recommends acceptance of the April 2008 Financial Reports. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Mr. Eddy and the Finance Advisory Committee recommends the April 2008 Section 8 Statistical Report. Motion approved unanimously.
None
Report of the Financial Advisory Committee
Mr. Simonsen presented the spreadsheets showing different scenarios using varying number of vouchers issued, percentage increase in funding, and cost of voucher. The spreadsheets will give the Housing Authority the ability to better track and project costs and funding over the next couple of years. They will be continually updated over time as additional information is received.
Eviction of Unit 102
A hearing has been set for 9:30 am on June 20, 2008 at the Rockville Superior Court. Ms Fields with Attorney McGrath, representing the Housing Authority, will attend the hearing.
Signage at Wright’s Village
New signage for resident parking has been purchased and is the process of being installed. The visitor parking sign will also be reinstalled. Ms Fields is in the process of setting up a meeting with Art Signs to discuss signage for the Housing Authority and Wright’s Village.
Water Heaters at Holinko Estates
Bids were submitted and a contract has been awarded. The contract will be signed on June 23, 2008. It will take approximately two weeks to complete.
Water Bills
The discussion with the Town continues. Ms Fields is putting together some past invoices and will set up a meeting in July after the meters are read at Holinko to get further information on how water bills are determined and get copies of any agreements, if any, of which the Housing Authority is apart.
Willimantic Port Outs
The Section 8 Coordinator and the Finance Manger are carefully reviewing the annual and interim revaluations from Willimantic. Two have been received and both have raised questions for which Willimantic has been sent letters requesting back up information. Ms Fields has spoken with the Kim Haddad, Assistant Executive Director of the Willimantic Housing Authority, and she stated she would call HUD in Hartford for clarification on the requested information.
Regarding the issue of last month where a participant who did not report income and owes 7,000 dollars, the Hartford office of HUD has responded that the Willimantic Housing Authority does not owe the Mansfield Housing Authority money due to their error in not finding unreported income. The participant, who has been terminated, owes the money and the Mansfield Housing Authority can attempt to get the money from the participant.
NEW BUSINESS
Description of Housing Authority Board Responsibilities
Mr. Long proposes sending new language that better describes the responsibilities of the Board members to the Webmaster at the Town to replace the current description at the Committee on Committee web page. Ms Fields will forward the suggested changes to the Webmaster and the Committee on Committees at the Town.
New Refrigerator for Unit 3F
Unit 3F at Holinko Estates has requested a new refrigerator. This was previously discussed when the Board approved the purchase of stoves and refrigerators for those units that were turning over. There will be no change in the previously approved policy.
Mailboxes at Holinko Estates and Wright’s Village
Ms Fields requested that new lockable mailboxes be purchased for both properties. The Board agreed. Ms Fields will provide pricing at the next meeting.
OTHER BUSINESS
Mr. Simonsen stated he would need to be excused from the August Regular Meeting.
ADJOURNMENT
The Chairperson declared the meeting adjourned at 9:50 a.m.
__________________________
Dexter Eddy, Secretary
Approved:
______________________________
Richard Long, Chairperson