HOUSING AUTHORITY OF THE TOWN OF MANSFIELD
REGULAR MEETING MINUTES
Housing Authority Office
January 17, 2008
8:00 a.m.
Attendance: Mr. Long, Chairperson; Mr. Simonsen, Vice Chairperson; Mr. Eddy, Secretary and Treasurer; Ms Hall, Assistant Treasurer; Ms Christison-Lagay Commissioner; and Ms Fields, Executive Director.
The meeting was called to order at 8:12 a.m. by the Chairperson.
A motion was made by Mr. Eddy and seconded by Ms Christison-Lagay to accept the minutes of the December 20, 2007, Regular Meeting. Motion approved unanimously.
Ms Fields reported that she received approval from HUD for the 2008 PHA plan.
Ms Fields reported that she received approval from CHFA for the 2008 budgets for Holinko Estates and Wright’s Village.
Board Members reported that they received a request from Mr. Doten, the maintenance mechanic for the housing authority, who lives at Holinko Estates, asking that his rent be reduced to the Base Rent rather than charging thirty percent (30%) of his adjusted income as required by the state. He stated he was requesting this because he performs extra duties for which he is not charging the housing authority. After discussion, it was determined that the Board cannot treat him differently than the other residents and that Ms Fields will send a memo to all residents at both properties reminding tenants what constitutes an emergency and that all other after hours services will be charged back to the tenant. Ms Fields will review this with Mr. Doten and Mr. Doten will submit all after hours services that he performs.
COMMENTS FROM THE PUBLIC
None
REPORTS OF THE DIRECTOR
Bills
A motion was made by Mr. Eddy and seconded by Ms Christison-Lagay to accept the November 2007 Bills. Motion approved unanimously.
Financial Reports –A (General)
A motion was made by Mr. Simonsen and seconded by Ms Hall to accept the November 2007 Financial Reports. Motion approved unanimously.
Financial Report-B (Section 8 Statistical Report)
A motion was made by Mr. Simonsen and seconded by Ms Christison-Lagay to accept the November 2007 Section 8 Statistical Report. Motion approved unanimously.
Mr. Eddy reported that in the last snow storm, the middle handicap ramp was covered with snow and did not get plowed off. Mr. Eddy also noted that all exits doors off the bedrooms need to be clear and able to open. Ms Fields will address the issue with maintenance and follow up on making sure walkways and exits are clear of snow and ice.
Security at Holinko Estates
Ms Fields reported that she was in the process of completing the first draft of the letters and had just received the names and address of the property owners from Mr. Callahan for both Celeron and Carriage House apartments.
NEW BUSINESS
Formation of Ad Hoc Finance Committee
A motion was made by Mr. Simonsen to form an ad hoc finance committee with Mr. Eddy as the chair and Ms Hall and Mr. Simonsen as members and seconded by Ms Christison-Lagay. The first meeting will be March 13, 2008 at 8:00 a.m. at the office of the Mansfield Housing Authority.
Revised Lease
Ms Fields distributed a copy of the proposed lease. Ms Fields will separate it into two leases, one for each property and email them to Board member for review and comment. She will also email the grievance procedure to be used by tenants for review and comment.
OTHER BUSINESS
Reschedule of next month’s meeting
Mr. Simonsen requested and it was agreed that next month’s meeting be rescheduled from February 21, 2008 to February 14, 2008 at the usual time.
ADJOURNMENT
The Chairperson declared the meeting adjourned at 10:20 a.m.
__________________________
Dexter Eddy, Secretary
Approved:
______________________________
Richard Long, Chairperson