Wednesday, August 20, 2008

Audrey P. Beck Municipal Building

Town Manager’s Office

MINUTES

Present: Mary Feathers, Chair, Elizabeth Paterson, Anne Willenborg

Absent: Cherie Trahan, Norma Fisher-Doiron, Fred Baruzzi, Mark Boyer, Anne Rash, Jaime Russell, Jim Palmer

Staff: William Hammon, Jeff Smith, Matt Hart, Jeff Cryan, Eric Ohlund, Candace Morrell, Debra Adamczyk, Fred Baruzzi

Guest: Rick Lawrence, Rick Lawrence Associates, Tom DiMauro, Newfield Construction, Jim Barrett, DRA, Mike Callahan, Fuss & O’Neill

1. Call to Order/Roll Call

Ms. Paterson called the meeting to order at 5:05 p.m.

2. Meeting Minutes

The minutes of June 11, 2008 were moved, seconded and approved unanimously.

3. Opportunity for the public to address the Committee

No one came forward.

4. Fuss & O’Neil re: MMS Fossil Fuel Project

Mr. Callahan reported that the invitation has been published with the bid opening on September 23, 2008. Gas main design has been started. The Town will do the Davis Road portion of the gas main. The other two sections will be bid out to a contractor. Design for those bids will be mid-September with the bid results due back one or two weeks after the bid is due. Goal for completion is the fall of 2009.

4. Architect’s Report

Mr. Lawrence reported he and Mr. Barrett had compared notes and that there were two major topics to be taken care of. The first topic was the slide presentation with the tweaking of the numbers and the different options. The second major topic is the schedule with bringing it to the Town and what is needed from the architect for information and distribution.

To review Option A is repairs and maintenance at the schools as they are needed. Mr. Barrett pointed out that Option C numbers should have been $51 million as the cost to the Town of Mansfield, not $44 million as stated in the minutes of June 11, 2008.

Option B was one new elementary school, middle school renovations and removable of the relocatables and reconstruction of the office would be a part of that. This option would be the lowest cost to the Town of Mansfield taking into account the reimbursement from the State.

Option C would include the middle school to stay the same as the handout showed, with the elementary schools would each have media center and computer room additions, roof and window replacements, solar panels and the addition would replace the modulars.

Option D would completely renovate two schools and close one with additions to those two schools. The middle school would stay the same as previous options.

A detailed discussion followed as to what or if to title each Option.

5. Construction Manager Services

Mr. DiMauro stated that he will be confirming the costs with the Architects prior to the publication of the notice for the informational meeting. All costs will be predicated on the fact that the referendum will occur and that the grant application will be to the State prior to June 30, 2009.

6. Other

The next School Building Committee meeting will be held September 10, 2008 in the Council Chambers at 5:00, with the MMS Fuel Conversion being held on the same date and location. The informational meeting will be held on September 17, 2008 at the Mansfield Middle School at 7:00 p.m. The location at the school will be on the informational meeting notice.

7. Adjournment

Ms. Paterson adjourned the meeting at 6:25 p.m.

Respectfully submitted,

Linda Patenaude

Capital Projects and Personnel Assistant