Wednesday, March 12, 2008

Audrey P. Beck Municipal Building

Conference Room B

MINUTES

Present: Mary Feathers, Chair, Gordon Schimmel, Mark Boyer, Anne Willenborg

Absent: Elizabeth Paterson, Cherie Trahan, Anne Rash,

Staff: Jeff Cryan, William Hammon, Jeff Smith, Jaime Russell, Fred Baruzzi, Matt Hart, Eric Ohlund

Guest: Rick Lawrence, Rick Lawrence Associates, Tom DiMauro, Newfield Construction, Mike Callahan and Dave Jackson, Fuss & O’Neill

1. Call to Order/Roll Call

Ms. Paterson called the meeting to order at 5:39 p.m.

2. Meeting Minutes

The minutes of February 13, 2008 were moved, seconded and approved unanimously.

3. Opportunity for the public to address the Committee

No one came forward.

4. Fuss & O’Neil re: MMS Fossil Fuel Project

Mr. Callahan reported on the status of the project. The technical issue is to insure the general consensus of the new boiler room. The most appropriate location is at the back of the building a new free standing boiler room be added. The proposed gas main is coming off of Spring Hill Road through the athletic fields.

There is discussion about the overall project budget relative to the State funding. The base contract which includes the fuel conversion is about $3.5 million and an additional work related to the project which includes additional cooling in the cafeteria, the installation of a relatively small co-gen facility and the cost of bringing the gas main in which would bring the project up to about $4.5 million.

The detailed aspects would include two or three boilers in the boiler room, the co-gen facility would be located in the boiler room, provide new interior piping, new radiators and new rooftop dedicated outside air units which would provide additional pressure.

Mr. Hart then introduced Mr. Tom DiMauro from Newfield Construction who’s firm was selected to be the Construction Manager.

5. Architect’s Report

Mr. Lawrence reported on the feedback from the schools with regard to the schematic designs. He stated that the principals had some concerns and questions regarding the workability of the changes. He has forwarded these on to his consultants.

Mr. Lawrence then pointed out that requests would have to be prioritized as it was also known that not all the requests could be met. Mr. Schimmel reported that the Library Media Centers would most likely be one of the higher priorities.

Mr. Hart questioned the number of classrooms for the elementary schools. The goal is to retain three classrooms per grade level. The other rooms were proposed to be converted to special ed, etc.

6. Construction Manager Services

Mr. Lawrence went over the process of hiring the Construction Manager. Mr. Schimmel mentioned that the references came back outstanding for his work. Mr. Smith also mentioned that Newfield Construction worked on the Library Media Center at the Mansfield Middle School.

A motion was made and seconded to hire Newfield Construction as the Construction Manager for this project. The motion was passed unaminously.

Mr. DiMauro stated that his part in the process now is to discuss with Mr. Lawrence the values and schedules for the project. He will go to the schools to review the project and will meet with Mr. Lawrence to discuss the changes in the buildings.

After the referendum is passed Mr. Lawrence and Newfield will continue to discuss schedules and value engineering.

When the construction starts Newfield will be on site daily. They will make sure safety plans are in place for both the bidders and occupants of the buildings.

7. Other

The next School Building Committee meeting will be on April 23, 2008 at 5:00 p.m. The MMS Fuel Conversion Project will be on April 23, 2008 at 4:00 p.m.

8. Adjournment

Mr. Hart adjourned the meeting at 6:08 p.m.

Respectfully submitted,

Linda Patenaude

Capital Projects and Personnel Assistant