Wednesday, November 14, 2007

Audrey P. Beck Municipal Building

Conference Room B

MINUTES

Present: Anne Rash, Mark Boyer, Gordon Schimmel, Anne Willenborg

Absent: Bill Simpson, Chair, Elizabeth Paterson, Matt Hart

Staff: Jeff Cryan, Eric Ohlund, William Hammon, Jeff Smith, Jaime Russell, Cherie Trahan

Guest: Mike Callahan, Fuss & O’Neill, Rick Lawrence, Rick Lawrence Associates

1. Call to Order/Roll Call

Mr. Simpson called the meeting to order at 5:02 p.m.

2. Meeting Minutes

The minutes of October 3, 2007 were moved, seconded and approved unanimously.

3. Opportunity for the public to address the Committee

No one came forward.

4. Report from Fuel Conversion Project Subcommittee

Mr. Callahan provided the Committee with an updated regarding the three issues regarding the fuel conversion (see previous minutes for explanation). He then stated that both he and Mr. Smith had discussions with the gas company. Mr. Callahan regarding the technical side and Mr. Smith regarding the financial side.

Mr. Callahan stated that although he would like to see confirmation in writing, it sounded like the gas company had committed to providing the Middle School with gas. Preliminary dollars appear to be $175,000 if there is no co-gen and $0 if there is co-gen. The caveat would be that the Town would have to dig the trench for the pipe. Mr. Smith reported that in all likely would Public Works would not want to dig the trench (minimum 18 inches to a maximum of three to four feet). Mr. Smith defers to Mr. Callahan’s expertise. Mr. Callahan stated that the specifics needed to be solidified on the first phase of the design and if the issues of installing gas prevent it from going forward the option of #2 fuel oil is available.

Mr. Callahan then brought up an issue regarding air conditioning which was brought up by Mr. Cryan as this will affect the heating system. Mr. Callahan wanted the Committee to know that the project did not include air conditioning the Middle School and that supplemental funding would be needed for this part of the project.

Mr. Callahan also mentioned that the Town and Fuss & O’Neill do not have a signed contract as of yet due to legislation regarding that engineering services be bid out.

Due to another appointment, Mr. Lawrence requested that he could report on the status of his work.

5. Architect’s Report

Mr. Lawrence distributed the some documentation of the existing conditions regarding the electrical portion to the Committee. Drawings have been completed of the buildings which helps pinpoint square footages to use as a baseline.

On October 30th a meeting was held with the school principals, the head of the library system, Jaime Russell, Mike Callahan’s office, Gordon Schimmel and Fred Baruzzi to discuss the library media centers. The idea is to have as much consistency as possible between the schools.

Attendance at the public workshop was low. Comments were made from the attendees to try to assist in getting a better turnout. The next workshop on the Wednesday following Thanksgiving will be focusing on the alternatives at the elementary schools held at the middle school. Thursday, December 6th will be only for the middle school.

6. Other

Dr. Schimmel and Mr. Lawrence requested that the Building Committee be switched to 5:30 due to a conflict with another project in Town.

7. Adjournment

Mr. Schimmel adjourned the meeting at 6:03 p.m.

Respectfully submitted,

Linda Patenaude

Capital Projects and Personnel Assistant