Wednesday, October 25, 2006

Audrey P. Beck Municipal Building

Council Chambers

MINUTES

Present: Bill Simpson, Chair, Matt Hart, Marc Boyer, Gordon Schimmel, Elizabeth Paterson, Jeff Smith

Absent: Renee Miller, Anne Rash

Staff: Linda Patenaude, William Hammon

Guest: Bruce King, QBS

1. Call to Order/Roll Call

Mr. Simpson called the meeting to order at 5:16 p.m.

2. Meeting Minutes

The minutes of September 13, 2006 were moved, seconded and approved unanimously.

The minutes of October 4, 2006 were moved, seconded and approved unanimously.

3. Opportunity for the public to address the Committee

No one came forward.

4. Qualification Based Selection (QBS) Presentation by Bruce King

Dr. Schimmel explained to Mr. King about how the Committee has gotten to this point.

Mr. King then gave a brief presentation of how QBS works. He then took questions from the Committee.

Mr. Simpson asked if we do the process ourselves or if QBS would/could be involved. Mr. King replied that it could go either way. There were two parts he could not be involved in – they are 1) the evaluation of responses and 2) the actual interviews.

Mr. Simpson asked how the company was funded. Mr. King replied that it was by architects, engineers and land surveyors.

Mayor Paterson questioned the RFQ process asking how many responders would have to be interviewed. Mr. King replied that it was normal to interview three firms, however, depending on how many responses were received, the total might have to be five.

Dr. Schimmel asked if it was possible to shift firms part way through. Mr. King replied that yes, it was possible, but the Committee should feel comfortable enough with the chosen firm that they would not want to switch firms.

Mr. Smith stated that the Committee should get the RFQ out within the next couple of weeks so interviews could be conducted in December and January.

The idea was to use Dr. Jokubaitis’ report as the RFQ and make cutbacks from that if necessary.

5. Other

The next meeting will be November 8, 2006 in Conference Room B at 5:00 p.m.

6. Adjournment

Mr. Simpson adjourned the meeting at 6:19 p.m.

Respectfully submitted,

L. Patenaude

Capital Projects and Personnel Assistant